Delaware Seashore Parrot Head Club

ARTICLE I - NAME

The name of this organization shall be officially known as the Delaware Seashore Parrot Head Club and shall be hereinafter referred to as "the Club."

ARTICLE II - MISSION STATEMENT

The purpose of the Club is to join together people of similar interests to participate in a variety of environmental and community services, and to provide a variety of social activities for the membership.

ARTICLE III - MEMBERSHIP

1. Classes:
   a. Individual (annual rate of $20.00)
   b. Couple (annual rate of $30.00)
   c. Parakeet (age 17 and under) (annual rate of $10.00)
   d. Honorary (dues waived in lieu of contributions to the Club) - Honorary memberships must be approved by the Board
   
   
2. Qualifications:
   This Club is open to anyone who is willing to pay the dues, has an interest in the philosophy of Parrot Heads and who is willing to participate in a variety of environmental and community causes.

Membership Year: Term of the membership year shall begin on January 1 and run until December 31 of that year. Dues for new members are modified during the 2nd half of the year as follows: 

• Jan – June: Full membership price
• July – December: Full price but membership will be extended to Dec 31 of the next calendar year

1. Dues: 
   Dues will be set by the Board of Directors for the different classes of membership.
   
   All dues are due on January 1st of each year and are payable upon notice from the treasurer. If a membership payment is not received by March 1st that membership will be considered to be inactive, and that membership will no longer be considered to be in good standing.
   
   Liability Waiver:
   Both the DSPHC Privacy Policy and the DSPHC Liability Waiver must be accepted when paying dues. Both documents are available on the Club website (deseashorephc.com) under “View Your Profile.” Only members with complete Liability Waivers and Privacy Policies will be considered members “in good standing.”
   
   
2. Participation in Events
   An individual must be a member in good standing (membership dues paid on time) in order to be eligible for Club benefits.
   
   
3. Expulsion of Members:
   Club members may be expelled by a majority vote of the Board of Directors for conduct unbecoming a member which affects the Club or for not following the rules and regulations set forth in the bylaws of the Club.

ARTICLE IV - BOARD OF DIRECTORS

1. Composition Of the Board:
   The board of directors shall be composed of members in good standing and will consist of the President, the Vice-President, the Secretary, the Treasurer, and 5 other directors who shall each assume a function, separate and apart from actual directorship of the Club.

2. Duties Of Officers:
   a. The President:
   The President will preside over all meetings, and be responsible for all duties, which normally pertain to the office. The president will be granted the powers that are commonly associated with the office such as the authority to call special meetings and the power to appoint various committees, etc. The President shall also be the designated contact person between the Club and Parrot Heads in Paradise.
   
   b. The Vice President:
   The Vice President shall assist the president and will take over the President’s duties if the president is not in attendance at meetings or Club functions. The Vice President shall be in charge of coordinating any committees that are formed and keep the President informed on committee affairs. The Vice President will also be the chairperson for “Boat Drinks Bacchanal,” the annual club fundraiser.
   
   c. The Secretary:
   The Secretary shall take the minutes for all general and Board of Directors meetings. The Secretary will also be in charge of summarizing the topics discussed and decisions made and oversight of newsletters, email notifications, and social media posts as needed to provide timely information about news, events, and activities, to all members in good standing.
   
   d. The Treasurer:
   The Treasurer will be responsible and held accountable for all club funds and bank accounts. Because we are a 501(c)3, the treasurer is responsible for writing and detailed annual budget and submitting all required tax paperwork. It is the duty of the treasurer to be able to provide updates to the membership at its monthly meetings if requested and prepare a report for the newsletter. The Treasurer shall also submit his/her books and records for audit when requested by the Board. The Treasurer must obtain approval from at least two members of the Board of Directors before a check is written for any amount over $300.00.
   
   e. Boat Drinks Silent Auction Committee Chair:
   Will be responsible for the oversight of all Silent Auction and Tiki Raffle activities. He/she will work with a full committee that will solicit donations, make baskets, storage and transportation, set pricing, manage all aspects of the online auction site, and other duties as needed.
   
   f. Directors At Large (4):
   The Directors at Large shall represent the interests of the Club in general and assist in any way deemed necessary by the Board.

ARTICLE V – ELECTIONS

1. Election Of Board Of Directors:
   Results of elections for officers and board members will be announced at the November general meeting. Officers and Directors will assume office on January 1 of the following year. Elections will be done by online ballot if needed. A simple majority of those ballots received before the November meeting will elect each role. All online ballots must be submitted by the determined date in order to be counted.
2. Terms Of Office:
   All members of the Board of Directors, including officers, shall be elected for a two (2) year term, to be elected in a yearly general election, determined by the Board. Elections results will be announced at the November meeting.
3. Qualification For Election To The Board Of Directors:
   To run for an office on the Board of Directors, a member must be in good standing and must have been a member for a minimum of six (6) months.

ARTICLE VI - MEETINGS + SOCIALS

1. General Membership Meetings + Socials
   a.  Meetings and social events of the membership will be held monthly at a date and time designated by the Board.
   b. Ten (10) percent of the membership in good standing, taken to the next whole number, shall constitute a quorum for the transactions of business at any meeting provided a minimum of three (3) members of the Board of Directors are present.
   
   
2. Board Of Directors Meetings
   a. Board of Directors meetings may be called at any time by the President. A simple majority of the Board is required to conduct business, providing the President or Vice-President is present.
   
   
3. Duties Of The Board
   a. It shall be the duty of the Board to execute the policies and purposes of the Club, as may be expressed in the Articles of Incorporation and these By-laws.
   b. Any officer or Board member that fails to uphold his/her office can be removed from the Board of Directors by a majority vote of the remaining Board members.
   c. In the event of death, resignation, loss of good standing, or removal of a member of the Board of Directors, the remaining members of the Board shall appoint a member in good standing to fill the remaining term of that Board member.

ARTICLE VII – COMMITTEES AND AD HOC POSITIONS

The Board of Directors may appoint committees and ad-hoc positions as they deem necessary to fulfill the needs of the club. Any member in good standing is eligible for appointment. Each position or committee head will report all information and progress to the Vice President or another designated Board member. Appointed positions may attend Board meetings, but do not have voting privileges since they are not elected.

ARTICLE VIII – AMENDMENTS

The Board of Directors shall have the power and authority to adopt and amend the by-laws.

Amendment I
Board of Directors Elections:
Nomination requests for Board of Director members will be announced via email with all nominations to be brought to the October meeting or submitted electronically. Ballots will be sent electronically following nominations and club members will be required to submit ballots within the timeframe specified. A simple majority of those ballots received by the deadline will elect. If only one (1) individual is nominated per office a show of hands will be taken at the November meeting for election.

Amendment II
Election Terms:
Officers shall be elected for two (2) year terms beginning on January 1st. Officers terms will be staggered in order to maintain continuity on the Board of Directors, with the President's and Treasurer's terms beginning January 1st, in even years and Vice President’s and Secretary's terms beginning January 1st, in odd years.

Bylaws revised: January 2005
Bylaws revised: January 2006
Bylaws revised: December 2009
Bylaws revised: September 2011
Bylaws revised: November 2015
Bylaws revised: October 2022